Parent/School Council Elections Are Coming!

At our first Parent/School Council Meeting on Thursday, September 19 at 6:30 pm (Ventura Park School Library), we will be holding elections to form this year’s Parent/School Council. 

Below, you will find a description and the responsibilities of each role.

Here is a link to the School Council Nomination Form. This can also be accessed in your child’s Start-up Package/School Forms.

Feel free to join us, even if you are not interested in taking on an official role.

School Council Positions

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Chair/Co-Chair

a. Chairs shall carry out the following tasks in accordance with the Board’s School Councils policy and procedures: 

i. Call a minimum of four (4) meetings per year in consultation with the Principal 

ii. Consult with Council representatives prior to scheduled meetings regarding agenda topics under consideration 

iii. Ensure that all fundraising activities, management of the proceeds of fundraising, and all expenditures are in accordance with Board School Fundraising and Administration of School Generated Funds policy and procedure 

iv. Establish agendas for Council meetings with Principal (including current financial statements for review at meetings) 

v. Share agenda with Council members one week prior to the scheduled meeting 

vi. Chair Council meetings following the agenda 

vii. Ensure minutes of meetings are duly recorded and distributed within two weeks after the meeting 

viii. Communicate on an ongoing basis with school administration 

ix. Communicate with Trustee, Board staff as required 

x. Assist and act on behalf of the other co-chair(s) 

xi. Ensure the Council Constitution is reviewed annually

Communications Officer

b. Communications Officer may carry out the following tasks:

i. Collect school Council mail and communicates with Chair/Co-Chair 

ii. Updates Council page on School Blog

Treasurer

c. Treasurer may carry out the following tasks: 

i. Manage Council finances as outlined in Article TWELVE  (XII) 

ii. Present written financial reports and statements including those required for each School Council meeting

Secretary

d. Secretary may carry out the following tasks: 

i. Conduct formal attendance. 

ii. Take notes during meetings including topics under discussion, motions, and all decisions rendered 

iii. Prepare written minutes/notes for inclusion in the Council record and distribution to Council members.

Fundraising Officer

e. Fundraising Officer may carry out the following tasks: 

i. Chair fundraising Sub-Committee 

ii. Oversee all fundraising efforts of the Council 

iii. Identify fundraising targets and purpose for fundraising initiatives.

Grade 8 Grad Lead

f. The Grade 8 Grad Lead will work with Administration to plan an appropriate celebration, event and assist with end of year purchases to support this event.